At ENACT, we’re committed to working alongside rural and Indigenous communities to strengthen energy access as a foundation for development. We take a participatory approach by engaging deeply, listening carefully, building trust over time, and supporting communities to make informed decisions and take ownership of their energy systems.
As our work grows across Malaysia and Southeast Asia, we’re recruiting for three full-time roles:
📍 Kuala Lumpur | Full-time | Start ASAP
🧾 3) Office & Administrative Officer
Keep our foundations strong by supporting finance and administration, compliance, grant documentation, travel logistics, and internal systems across our projects.
We’re a small team with a strong sense of purpose. If you’re motivated by energy access for community development and want to work in a team that takes participation, partnership, and collaboration seriously, we’d love to hear from you.
📩 Please send your CV and a cover letter to recruit@enactpartners.org
(subject line: role name). The cover letter should briefly outline your interest in the role and relevant experience.
Responsibilities
● Manage daily office operations and maintain structured physical and digital filing systems.
● Coordinate team meetings, calendars, and internal communications.
● Coordinate office procurement, vendor coordination, and inventory management.
● Arrange domestic and international travel, including flights, accommodation, itineraries, permits, and visa documentation.
● Support event logistics, workshops, and stakeholder coordination.
● Process reimbursements, claims, and payments with accurate documentation and tracking.
● Support salary processing and statutory contributions, including EPF, PERKESO, SOCSO, and related compliance requirements.
● Update cash flow trackers, expense sheets, and budget monitoring documents maintained by the Operations and Finance Manager.
● Prepare and organise financial documentation for donor reporting, grant claims, and audits. Maintain structured grant and compliance folders.
● Generate invoices using QuickBooks and maintain proper financial archiving systems.
● Track project expenditures and support accurate coding, classification, and reconciliation of receipts and supporting documents, escalating discrepancies to the Operations and Finance Manager.
● Maintain structured grant and compliance folders to ensure audit readiness at all times.
● Maintain personnel records, leave trackers, and statutory documentation.
● Support HR processes including claims, contracts, onboarding, and administrative coordination.
● Maintain and improve internal systems such as ClickUp and Google Workspace to strengthen workflow efficiency.
● Support field logistics, permit applications, travel documentation, and coordination with government agencies where required.
● Report to the Operations and Finance Manager.
Requirements
● At least 2 years’ experience within an administrative role in an office setting.
● Excellent organisational, time management, and problem-solving skills, with strong attention to detail.
● Excellent written and oral communication, negotiation, and relationship-building skills.
● Demonstrated computer skills, including proficiency in Microsoft Office and Google Workspace tools. Experience with Intuit QuickBooks Online is ideal.
● Good written and verbal communication skills in English and Bahasa Malaysia.
