Job Title
Intern, Surge Optimization
Description
Following a comprehensive review of the IFRC surge personnel and asset system, the ‘Surge Optimisation’ implemented several transformative changes to the way IFRC is coordinating deployment of international surge personnel and assets to emergencies. The aim is a system facilitating competency-based deployments, as local as possible and as international as required. Surge Optimisation is striving for operational excellence in crisis and disaster response through a joint effort, embedded in the Movement’s framework and the broader humanitarian environment. It harmonizes current regional and global tools.
The Surge mechanism is part of a wider response system. It is accountable, fit for purpose, able to deploy the right people and services to the right place at the right time, as local as possible, as global as necessary.
Staff and volunteers have equal access to joining Surge networks. Members of Surge networks have equal access to deployment based on competences and availability. There are equitable opportunities for progression within the Surge mechanism, based on merit.
Roles, responsibilities, and procedures are clear, transparent, known, held in common and adhered to.
The Surge mechanism contributes to capacity building and support existing disaster preparedness initiatives.
Stakeholders commit to working together towards operational excellence where not achieved. The Surge mechanism will monitor quality, learn, and optimise.
As part of IFRC commitment in engaging youth, an internship provides an avenue for to – be – graduates, or recent graduates to gain experience in an international humanitarian organization. The internship is a formative and guided learning process; it is a period of “learning-by-doing”, an opportunity to be directly involved and know the Federation’s Response System at the international/regional level, as well as an opportunity to acquire professional skills in the management of Rapid Response Personnel.
Project objectives
The intern is expected to have a hands – on learning through on-the-job training alongside the Surge Senior Officer in implementation of actions in relation to Surge Optimization process. These include actions related to improving the quality of data in the Rapid Response Management System (RRMS); liaising with National Societies on surge personnel and supporting administrative tasks related to surge optimization including supporting preparation for trainings of surge personnel.
Responsibilities
- Rapid Response Management System (RRMS) data cleanup and management
- RRMS data cleaning to ensure up to date information of the database
- Input of data received from National Societies and liaising with National Societies focal points on data collection from each National SocietiesAdministrative tasks related to managing of RRMS and trainings of Rapid Response Personnel
- Input data of trainings conducted in 2021 and 2022
- Human Resource management which includes human resource deployment for operations
- Supporting in preparation for trainings to be conducted in Q2 and Q3 2023
- Additional related tasks as agreed by intern and line manager
Requirements
Education
Required
Relevant university education in Human resources, Pedagogy, Social Sciences, or an equivalent of qualifying experience managing emergency deployments and trainings
Preferred
Certification, training, or professional qualification in Project Management, Data Management
Experience
Required
Experience managing events (trainings, meetings, etc.)
Experience delivering trainings, including preparation of methodologies, presentations, training curricula or similar
Preferred
Experience of working for the Red Cross / Red Crescent or other
humanitarian organization
Experience managing databases for human resources
Experience in facilitating and supporting staff during travels/deployments/trainings
Knowledge, Skills and Languages
Knowledge And Skills
Strong communication and interpersonal skills, able to negotiate while maintaining effective working relations
Open to learning and committed to acting on learning and sharing experiences
Ability to adapt and adjust to change, take extra miles to accomplished work task
Ability to work well in a multicultural team and in a changing environment
Self-supporting in computers (Email, Internet, spread sheets, word-processing, etc.)
Ability to be flexible to work in pressurised working environments e.g., disaster affected area
Languages
Fluently spoken and written English
Good command of another IFRC official language (French, Spanish or Arabic)
Competencies, Values and Comments
Values: Respect for diversity; Integrity; Professionalism; Accountability.
Core competencies: Communication; Collaboration and teamwork; Judgement and decision making; National society and customer relations; Creativity and innovation; Building trust.